Unless otherwise agreed in writing, the following Terms and Conditions shall apply to all bookings made through EVE’NT. In the event of any amendments and adjustments, these will clearly be stipulated under the Terms and Conditions tab of your Contract.
Booking
When booking conferences, events or office parties, seats at the third-party location may be pre-booked for 7 working days, whereupon you will be contacted in order to possibly make a final booking or extend the advance booking.
The final number of participants shall be in EVE’NT’s possession no later than 30 days before the event. Any additional upward or downward adjustments to the number of participants shall comply with the third-party provisions that can be found under the Terms and Conditions of the Contract.
Payment
On final booking, a deposit that corresponds to 50 % of the contract price is charged. The deposit shall be paid within no more than 14 days after the final booking. Where the deposit is not paid on time, the event shall be regarded as cancelled.
Payments are invoiced 30 days prior to the arrangement of a booked event. The payment terms are 14 days net in cash.
In case of late payment, 1.5% interest is charged per month or part of a month, along with any reminder and penalty fees.
If you book your conference, event or office party, less than 60 days before the date of the event, the entire amount is invoiced 14 days net in cash after the final booking.
Banker
Middelfart Sparekasse
Reg. number: 0759 Account number: 3232 906978
IBAN: DK27 0759 3232 906978 BIC CODE: MISPDK21
Reservation for Price Changes
Bookings may be subject to price changes.
Should there be any changes to supplier prices, such as increases in VAT, charges, etc. that are beyond EVE’NT’s control and that may lead to price adjustments, EVE’NT reserves the right to adjust prices. EVE’NT will notify you with regard to the price surcharge and update the Contract with the right prices.
Finally, EVE’NT reserves the right to adjust the price if the client does not provide required data and, as a result, EVE’NT has to take on additional work for follow-up, reminders, etc. In such cases, EVE’NT gives notice of this.
Cancellation
If your event needs to be moved or cancelled, this can be done in 2 different ways.
- You may cancel EVE’NT’s service up to 30 days prior to the event date. Any hours spent by EVE’NT on the booking cannot be refunded, and the charge will be set off against your deposit. The remaining hours will be converted into receivables, which can be used for a period of up to 2 years after the cancellation date. You will receive an itemised account receivable by email.
- You may move your event to another date within 30 days before settlement. Provided the location has availability, you are free to choose a new date in the course of the following 14 working days. The Contract by and between EVE’NT, the third party and you will accordingly be transferred to the new date.
EVE’NT reserves the right to accommodate any other rules, terms and conditions put forward by the third party. These terms and conditions can also be found under the Terms and Conditions of your Contract.
Cancellation may only be done in writing.
Limitation of Liability
EVE’NT aspires to provide the best service possible, and our highest priority is to make sure that your event/function proceeds as expected and that all guests are happy and satisfied.
Should any mistakes or misunderstandings occur, we will do our utmost to resolve the case and assist you as swiftly and expertly as we can.
EVE’NT is not liable for any damage or loss to any property that has been brought by the guests themselves.
Similarly, EVE’NT is not liable for any personal injuries caused in connection with any activities or other events. Any instructions and guidelines from personnel in the location shall be complied with at all times.
EVE’NT may not be held liable for any sickness following from non-compliance with allergens, dietary considerations or food poisoning unless such a circumstance can be attributed to EVE’NT (in case of a non-disclosure of such information to the location, etc.).
Should a participant get sick after the event/function, notice of this shall be given to EVE’NT within the deadline set forth by the terms and conditions of the location. These terms and conditions can also be found under the Terms and Conditions of your Contract. EVE’NT will then assist you with further investigation and possible refunds.
Please address any enquiries to
info@eve-nt.dk in writing within 60 days of your event/function.
Force Majeure
Regardless of any conflicting provisions in these Terms and Conditions or the contractual basis in general, EVE’NT may not be held liable by the client for any non-performance of obligations that may be attributed to a force majeure event. The exemption from liability shall remain in force for the entire duration of the force majeure event. Force majeure events are considered to be any circumstances that are beyond EVE’NT’s control and that EVE’NT should not have been able to foresee upon the coming into force of the Contract. Examples of force majeure include extraordinary natural conditions, war, acts of terror, flooding, epidemics and labour disputes.
Disputes
Any further disputes regarding the interpretation or use of this Contract shall be settled at a Danish court of law, with the District Court of Kolding as court of first instance.
Processing Personal Data
EVE’NT processes personal data in accordance with applicable law.
While booking your event at EVE’NT, you provide a great deal of personal data, including, in particular:
⦁ Name
⦁ Position
⦁ Email address
⦁ Telephone number
Moreover, information may be provided with regard to allergens, dietary considerations, participant names, etc.
We process any personal data provided by you so we can manage and plan your event, and we require such data in order to be able to perform our part of the Agreement.
If you have hired EVE’NT for an assignment/service, where your details, e.g., room booking and dietary considerations are required by a third party, the information about your name, telephone number, email address and dietary considerations will be handed over to the relevant third party.
Storage Time
As a rule, EVE’NT keeps your data for a period of up to two years after the end of the financial year of their collection so that it can be easier for you to engage EVE’NT a second time.
If we are under a duty by law to keep the information for a period longer than the one stipulated above, your data will be stored in accordance with the period set forth in the law. Such data may, for example, be accounting materials that need to be stored for 5 years from the end of the financial year that they refer to.
In the event of a dispute, we reserve the right to store your data for a period of up to two years after the final settlement of the dispute.
Your Rights
The data subject has the following rights:
⦁ Right to access the personal data we process about the data subject
⦁ Right to have incorrect data rectified
⦁ In certain cases, right to have data erased
⦁ In certain cases, right to have the processing of data restricted
⦁ Right to object to our processing
⦁ Right to data portability.
To take advantage of these rights, the data subject must contact us at info@eve-nt.dk.
If you would like to complain about EVE’NT’s processing of your personal data, you may do it to the Danish Data Protection Agency at the following address: Borgergade 28, 5